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- [Instructor] One thing that can make

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your professional document feel very unprofessional

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is if it's filled with spelling errors

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and grammatical errors.

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That's why Word provides proofing tools

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like spell checker and a grammar checker

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that can go through your document

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with a fine tooth comb, fixing up spelling

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and grammar errors.

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We're gonna take a look at this feature

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as we continue working with our Tech Connect document.

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Close up anything you're working on

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and open up Tech Connect 0802.

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This one has a little extra content

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and contains some spelling and grammar errors.

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As we scroll down from page one

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on to the next page, actually,

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you can see at the bottom of this page,

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something's highlighted with a red squiggly underline.

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That tells us that that's spelled incorrectly

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or it's not recognized in the dictionary.

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Sometimes there are words that are spelled correctly

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they're simply not in the dictionary.

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Proper names, for example.

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As we scroll a little further down,

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you'll see some more with red squiggly lines.

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Spelling errors.

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Anything that you see with blue lines are

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typically grammar errors.

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They may not all be highlighted as we scroll

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through our document, but there is a spell checker

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and grammar checker that can run simultaneously

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to check that out.

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Let's try it.

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We'll go up here to the very top

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of our ribbon and click Review.

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Over here in the Proofing section

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you can see Spelling and Grammar are grouped together.

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F7 is your keyboard shortcut to get this rolling.

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Give it a click.

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Now because we're here, on page one near the bottom,

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you can see that that word we saw

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with the red squiggly line is actually highlighted now,

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and we have a proofing pane

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over here on the right-hand side.

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And this makes it easier for us to fix things up.

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First of all, you see some context.

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There's the sentence.

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If you want to hear it, there's a little speaker icon.

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It can be read aloud.

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In this case it's obvious it's just spelled incorrectly.

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There are some options down below

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and you can see each of these has a dropdown arrow.

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Now simply clicking the word built,

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we know that this is the word that it should be,

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it replaces it and moves on to the next.

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Notice we're looking at the word innovation.

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Again, we have the context that can be read aloud.

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You can see the word innovation,

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including down below some synonyms.

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Click the dropdown arrow.

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Again, we can Read Aloud, we can spell it out,

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we can Change All occurrences of this typo,

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we can add it to the AutoCorrect dictionary

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and go directly to those AutoCorrect options

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from this dropdown.

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Other options include down below,

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Ignore Once, so if this happened to be a word

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that's actually not a typo and a proper name,

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for example, we could ignore it,

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or ignore it every time using Ignore All.

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Or even add it to the dictionary so it never shows up

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with that red squiggly line again.

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Once it's added to the dictionary,

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it is part of the dictionary that contains

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all of the words that could be spelled incorrectly.

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Alright, this is the word innovation,

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so we're just simply gonna click it.

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Same thing for commitment,

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telecommunication,

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you can see there's two options.

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Telecommunication and telecommunications.

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I think the one with the S words well.

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On it goes to, oh, there it is, the blue line.

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So you can see the blue double lines.

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In this case, we're looking at a grammar error,

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and you can see the issue is clarity and conciseness.

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Consider using verbs instead of nouns.

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And you can see generalize is the option.

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Instead of make generalizations,

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just generalize and to apply reason.

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So, if we wanted to, again we can select this

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to replace it, or we could choose

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to ignore it, leaving it just as it is.

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Or stop checking for this type of issue,

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clarity and conciseness, and even go to options

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for what we see here under clarity

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and conciseness in our grammar checker.

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I think we'll try out generalize to be clearer.

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Here's an example of a word that's not a typo.

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This is a proper name of a company.

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So we don't want to select any of these replacements.

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We could choose to ignore it, but if appears

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in other areas of this document, it'll stop there.

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We could choose to ignore all occurrences of KinetEco,

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or, I like this one, add it to the dictionary.

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A lot of our documents are gonna

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contain the name of this company.

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Adding it to the dictionary means it'll never show up

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as a typo going forward.

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You can always go back into your dictionary

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to remove it in the future, if you and needed to.

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So let's just choose Ignore All,

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but you could add it to your dictionary

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if you wanted to, and we're done.

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Spelling and grammar check is complete when you check OK.

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You now know that your document is perfect.

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Perfectly spelled, perfect grammar, correct?

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Not necessarily.

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You'll still want to read through and make sure

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that everything that you've written here make sense.

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It may be spelled correctly,

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but you might be using the wrong words,

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for example, so proofreading is still important.

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But Word makes it a lot easier for you

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thanks to some of these spell checking

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and grammar checking tools.